Newmarket Model Flying Club (‘the club’) is committed to protecting and respecting your privacy.
This document explains:
- when and why the club collects personal information about members
- how the club uses that information
- the conditions under which the club may disclose personal information to others
- your rights in relation to the information the club holds.
By becoming, or being a member of the club, you are agreeing to be bound by this Policy.
General Data Protection Regulations (GDPR) are effective from 25th May 2018. All organisations holding or processing personal data (electronically or otherwise) are required to comply with the regulations, which are overseen by the Information Commissioner’s Office (ICO).
If you wish, you can find out more about GDPR by visiting https://ico.org.uk.
How does the club collect information about you?
The club obtains information about you when you apply to become a member either online, via the British Model Flying Association (BMFA), by telephone, or in person.
What information is collected about you?
The personal information the club collects includes your name, postal address, email address, telephone number(s) and date of birth.
The legal basis for the processing of your personal data is to enable the club to fulfil its contractual obligations and provide you with membership services.
How is your information used?
The club may use your information to:
- process your membership;
- to carry out our obligations arising from your membership;
- seek your views or comments on matters relating to the club and model flying
- notify you of changes to our services
- send you communications which you have requested and that may be of interest to you. These may include information about club events and contests, relevant information from other clubs and information from the BMFA that may be of interest.
How long does the club retain your information?
The club will hold your personal information for as long as is necessary to carry out our obligations in relation to your membership. Where an individual’s membership lapses, your information will be kept for a period of 2 years, after which it will be deleted.
Who has access to your information?
The club will not:
- sell or rent your information to third parties.
- share your information with third parties for marketing purposes.
- release your information to third parties unless it is required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
How can you access and update your information?
The accuracy of your information is important and the General Data Protection Regulations give you the following rights.
- The right to access.
You have the right to confirmation that the club holds your personal data and whether or not we process it. The club will provide you with a copy of your personal data on request.
- The right to rectification
You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
- The right to erasure
You have the right to ask that some or all of your personal data is erased without undue delay. Note that the club may decide that erasure would require that member to forfeit membership.
- The right to restrict processing
You have the right to restrict the processing of your personal data in circumstances set out by the Information Commissioner’s Office. In these circumstances we may continue to store your personal data.
- The right to object to processing
You have the right to object to the processing of your personal data for direct electronic communications purposes. If you make such an objection, the club will cease to process your personal data for this purpose.
- The right to data portability
You have the right to request your personal data from the club in a mutually agreed machine-readable format.
- The right to complain to a supervisory authority
If you consider that the club’s processing of your personal information infringes the regulations, you have a right to lodge a complaint with the Information Commissioners Office.
- The right to withdraw consent
To the extent that the club’s legal basis for processing your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
V1.0 April 2018